Effective Date: July 2026
Last Updated: July 2026
-
Introduction
Meaby & Co Solicitors LLP (“Meaby & Co”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you visit our website, engage our legal services, communicate with us, or otherwise interact with our firm.
Meaby & Co Solicitors LLP is authorised and regulated by the Solicitors Regulation Authority (SRA Number 447880) and is registered in England and Wales under registration number OC322672. Our registered office is at 2 Camberwell Church Street, London, SE5 8QY.
This policy is intended to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection legislation.
- Who We Are
Data Controller:
Meaby & Co Solicitors LLP
Registered Office:
2 Camberwell Church Street
London
SE5 8QY
Registration Number: OC322672
SRA Number: 447880
If you have any questions about this Privacy Policy or wish to exercise any of your rights, please contact us using the details published on our website.
- To Whom This Policy Applies
This Privacy Policy applies to:
- Visitors to our website;
- Prospective clients;
- Current and former clients;
- Witnesses, beneficiaries, trustees and counterparties in legal matters;
- Suppliers, contractors and professional advisers;
- Individuals who contact us by telephone, email, post or through our website.
- The Personal Information We Collect
Depending on the nature of our relationship with you, we may collect, use and process the following categories of personal information:
Identity Information
- Name
- Date of birth
- Title
- Gender
- Nationality
- Employment details
Contact Information
- Residential address
- Correspondence address
- Email address
- Telephone number
Financial Information
- Bank account details
- Payment information
- Billing records
- Transaction history
Matter Information
- Information provided in connection with legal advice and representation
- Case documents
- Correspondence
- Court and tribunal documentation
- Evidence relevant to legal proceedings
Compliance and Verification Information
- Passport copies
- Driving licences
- Utility bills
- Proof of address
- Anti-money laundering verification records
- Source of funds documentation
Technical Information
- IP address
- Browser type and version
- Device information
- Website usage information
- Login information where applicable
Marketing and Communication Information
- Marketing preferences
- Newsletter subscriptions
- Feedback and survey responses
Special Category Data
Where necessary for the provision of legal services, we may process sensitive personal information, including:
- Health information
- Racial or ethnic origin
- Religious beliefs
- Trade union membership
- Criminal offence information
- Other sensitive information relevant to a legal matter
Such information will only be processed where lawful under applicable legislation.
- How We Collect Your Information
We collect personal information through various methods, including:
Information You Provide Directly
You may provide information when you:
- Contact us by telephone, email or post;
- Complete forms on our website;
- Make an enquiry about our legal services;
- Instruct us to act on your behalf;
- Subscribe to updates or newsletters;
- Attend meetings, seminars or events organised by us.
Information Obtained from Third Parties
We may receive information from:
- Government departments;
- The Courts and Tribunals Service;
- HM Land Registry;
- Companies House;
- Solicitors, barristers and experts;
- Opposing parties and their representatives;
- Anti-money laundering providers;
- Publicly available sources;
- Referrers and introducers.
Automated Collection
When you visit our website, we may automatically collect technical and usage information using cookies and similar technologies.
- How We Use Your Personal Information
We use personal information for the following purposes:
Providing Legal Services
- Advising and representing clients;
- Managing legal matters and transactions;
- Conducting due diligence checks;
- Preparing legal documentation;
- Communicating with clients and third parties.
Client and Business Administration
- Opening and managing client files;
- Processing payments and invoices;
- Maintaining records;
- Obtaining feedback regarding our services.
Compliance and Regulatory Requirements
- Anti-money laundering checks;
- Fraud prevention;
- Regulatory reporting;
- Compliance with legal and professional obligations.
Website and Service Improvements
- Analysing website usage;
- Improving our services;
- Maintaining system security.
Marketing
Where permitted by law, we may use your information to:
- Send legal updates and newsletters;
- Inform you about relevant services;
- Invite you to events and seminars.
You may opt out of marketing communications at any time.
- Legal Basis for Processing
We only process personal information where we have a lawful basis, including:
Contractual Necessity
Where processing is necessary to perform our contract with you or take steps prior to entering into a contract.
Legitimate Interests
For our legitimate interests in managing and developing our business and delivering legal services.
Legal Obligations
Where we are required to meet legal, regulatory or professional obligations.
Consent
Where you have provided consent, particularly in relation to certain marketing activities.
Legal Claims and Administration of Justice
Where processing is necessary for establishing, exercising or defending legal claims or for the administration of justice.
- Call Recording and Virtual Meetings
We may record telephone conversations and virtual meetings where necessary for:
- Training and quality assurance;
- Maintaining accurate records;
- Compliance with legal obligations;
- Protecting our staff and clients;
- Evidential purposes.
Where appropriate, participants will be informed before recording takes place.
- Sharing Your Information
We may share personal information with:
- Members, employees and consultants of Meaby & Co Solicitors LLP;
- Barristers, experts and agents instructed on your behalf;
- Courts, tribunals and government bodies;
- Professional advisers including auditors and insurers;
- IT, cloud hosting and software providers;
- Payment processors;
- Regulatory authorities including the Solicitors Regulation Authority;
- Law enforcement agencies where required by law.
We require all third parties handling personal information on our behalf to respect its confidentiality and security.
- International Transfers
Some of our service providers may store or process information outside the United Kingdom.
Where personal information is transferred internationally, we will ensure that appropriate safeguards are implemented, including:
- Transfers to countries with recognised adequacy decisions;
- Approved contractual clauses;
- Other lawful safeguards required by UK data protection legislation.
- Data Security
We have implemented appropriate technical and organisational measures designed to protect personal information against:
- Unauthorised access;
- Loss or destruction;
- Accidental disclosure;
- Misuse;
- Alteration.
Access to personal data is restricted to those who have a legitimate need to know.
- Data Retention
We retain personal information only for as long as necessary to:
- Provide legal services;
- Comply with legal, regulatory and professional requirements;
- Resolve disputes;
- Enforce agreements.
The length of retention will depend on the nature of the matter and applicable regulatory obligations. Once information is no longer required, it will be securely destroyed or anonymised.
- Your Rights
Subject to applicable law, you have the right to:
- Request access to your personal information;
- Request correction of inaccurate data;
- Request deletion of personal information;
- Request restriction of processing;
- Object to processing;
- Request transfer of your data to another provider;
- Withdraw consent where processing is based on consent.
To exercise any of these rights, please contact us.
- Cookies
Our website uses cookies and similar technologies to improve user experience, analyse website traffic, and assist in the delivery of website functionality.
For further details, please refer to our Cookie Policy.
- Complaints
If you have concerns about how we process your personal information, please contact us in the first instance so that we can attempt to resolve the matter.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: https://www.ico.org.uk
Telephone: 0303 123 1113
- Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal, regulatory or operational requirements.
Any updates will be published on our website and the revised version will take effect from the date stated at the top of this policy.
Meaby & Co Solicitors LLP
2 Camberwell Church Street
London SE5 8QY
Authorised and Regulated by the Solicitors Regulation Authority (SRA No. 447880)
Registered in England & Wales No. OC322672
